The University of Oxford has established a REF Equality Committee, chaired by Dr Rebecca Surender (The Advocate and Pro-Vice-Chancellor (Equality & Diversity)), to oversee the declaration of circumstances and the process for submission of reduction requests. Submitted declarations will be reviewed initially by a restricted number of staff from the Research Services REF team and the Equality and Diversity Unit, and declarations which require a judgement about the effect of circumstances may be reviewed by the REF Equality Committee. The REF Equality Committee will review all declarations which result in a request for reduction of outputs in assessment in REF 2021, as set out in the University’s code of practice.
If the institution decides to apply to the funding bodies for either form of reduction of outputs (removal of ‘minimum of one’ requirement or unit circumstances), the Research Services REF team will need to provide UKRI with data that you have disclosed about your individual circumstances, to show that the criteria have been met for reducing the number of outputs. Please see the Guidance on submissions document (paragraphs 151–201) for more detail about reductions in outputs and what information needs to be submitted. Submitted data will be kept confidential to the REF team, the REF Equality and Diversity Advisory Panel, and main panel chairs. All these bodies are subject to confidentiality arrangements. The REF team will destroy the submitted data about individuals’ circumstances on completion of the assessment phase.