Internal Research Award Management System (IRAMS)

IRAMS is used to manage both John Fell Fund and other funds. Researchers from outside of the University can apply for funding schemes that permit it, but they will have to obtain a virtual access account (temporary single sign-on ID).

Funding opportunities are advertised on divisional websites and the funding section of the Research Support website.

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User guide

On the right hand side you can download the IRAMS applicant quick reference guide

Browser compatibility

IRAMS is platform-agnostic and will work across all major PC and Mac browsers. Please ensure you are using the latest version of your chosen browser, where possible.

Spurious characters in lay summary field

When pasting text from other documents into lay summary field, spurious characters can appear in the pdf version of the form. This pdf version is created for the review process (eg departmental approver, selection committee).
To prevent this from happening, first paste text into a text editor, before copying into the lay summary. Recommended text editors are Notepad (available in Windows) and TextEdit (available on a Mac).

Saving your application

IRAMS will auto-save your application as you move between sections of the form. However, ensure you click save before using the “Back to Main Menu” option - not doing so will result in you losing any unsaved data. Closing the browser window without first saving will also result in lost data.

Visiting researchers and external applicants

If IRAMS does not recognise your SSO when completing the application form, please contact IRAMS support to request that your details are manually added to the system.

  • To become a departmental approver contact the person in your divisional office who deals with JFF or internal funding opportunities
  • View and follow the progress of all applications of any status, not just those that need assessing
  • View final reports submitted by researchers
  • Return an extension request to PI so that they can make changes, without having to reject the request
  • Download a PDF of an application before recording departmental assessment


  • Divisions and Research Services can add and manage funds through IRAMS
  • To request an IRAMS administrator account which gives you access to the IRAMS CRM (Dynamics35) and allows you to manage and set-up award schemes, please go to ITS Service Catalogue, selecting Dynamics User Access and completing the form. Please select Tricia Murkin as the approver
  • Once processed, you can access the IRAMS CRM through Dynamics 365. Dynamics365 uses the same login authentication process as Nexus365 on the web, requiring your Oxford SSO credentials
  • For better performance and reliability, it is recommended that you use the latest versions of Chrome, Edge or Firefox browsers
  • Divisional JFF teams are responsible for keeping the list of departmental approvers for departments and faculties within their Division up-to-date. To add and/or remove departmental approvers please consult the guide: Adding and removing departmental approvers
  • Quick reference guides are available to create new awards, manage emails and applications. The ‘what you need to know’ guide tells you how to access the IRAMS CRM and navigate to the right section.


Important – all users: please note that IRAMS does not get automatically updated if a user’s email address changes.  Please contact the helpdesk if you need an email address amended

IRAMS enhancement requests

This list will be updated as progression on delivery is made and enhancement requests added. IRAMS administrators will be involved in reviewing, prioritising, scheduling and testing enhancements.

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Identified issue

It occasionally happens that a fund manager needs to assist with applications and extensions that have been submitted to the incorrect approver unit. This is made difficult by the absence of the application reference number in the notification to departmental approvers.

Planned solution

To insert the application reference number in notification 1 and notification 10, which are notifications sent to departmental approvers.


Identified issue

A number of notifications sent out by the system, include in the cc co-investigators, departmental approvers and editors, which is not always appropriate.

Planned solution

In consultation with IRAMS administrators to review the cc list for notifications so that only the appropriate roles are copied in for each notification.


Identified issue

It is currently possible for applicants who create an application for a particular call deadline, to submit this application after the call deadline has passed.

Planned solution

To no longer make it possible for applicants who create an application for a particular call deadline, to submit this application after the call deadline has passed.  This will not prevent PIs from resubmitting their application after the deadline, if their application has been returned to them by their departmental approver or by the fund owner with the request to make changes and resubmit.

Identified issue

The message ‘PI: Application needs changes’ currently gives the impression that their application has not been successful, instead of asking them to make changes to their application and resubmit.

Planned solution

To redraft the ‘PI: Application needs changes’ notification inviting PIs to make changes to their application and to resubmit.