Internal Research Award Management System (IRAMS)

How to use IRAMS to apply for or manage internal funding

IRAMS is used to manage both John Fell Fund and other funds. Researchers from outside of the University can apply for funding schemes that permit it, but they will have to obtain a virtual access account (temporary single sign-on ID). Information on virtual cards can be obtained from the University Estates department. 

Funding opportunities are advertised on divisional websites and the funding section of the Research Support website.

 

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User guide

On the right hand side you can download the IRAMS applicant quick reference guide

Browser compatibility

IRAMS is platform-agnostic and will work across all major PC and Mac browsers. Please ensure you are using the latest version of your chosen browser, where possible.

Co-Investigator SSO's not recognised

If you have problems adding co-investigators to your application when entering their Oxford ids, save the draft application then refresh your browser by closing and reopening it, and/or clearing your browser's cache (press CTRL+SHIFT+DELETE). 

Spurious characters in lay summary field

When pasting text from other documents into lay summary field, spurious characters can appear in the pdf version of the form. This pdf version is created for the review process (eg departmental approver, selection committee).
To prevent this from happening, first paste text into a text editor, before copying into the lay summary. Recommended text editors are Notepad (available in Windows) and TextEdit (available on a Mac).

Saving your application

IRAMS will auto-save your application as you move between sections of the form. However, ensure you click save before using the “Back to Main Menu” option - not doing so will result in you losing any unsaved data. Closing the browser window without first saving will also result in lost data.

Visiting researchers and external applicants

If IRAMS does not recognise your SSO when completing the application form, please contact IRAMS support to request that your details are manually added to the system.
 

  • To become a departmental approver contact the person in your divisional office who deals with JFF or internal funding opportunities. The JFF teams can also be emailed:
    Humanities - jff@humanities.ox.ac.uk
    MPLS - johnfellfund@mpls.ox.ac.uk
    Medical Sciences - jff@medsci.ox.ac.uk
    Social Sciences - fellfund@socsci.ox.ac.uk
  • View and follow the progress of all applications of any status, not just those that need assessing
  • View final reports submitted by researchers
  • Return an extension request to PI so that they can make changes, without having to reject the request
  • Download a PDF of an application before recording departmental assessment

 

  • Divisions and Research Services can add and manage funds through IRAMS
  • To request an IRAMS administrator account which gives you access to the IRAMS CRM (Dynamics365) and allows you to manage and set-up award schemes, please go to ITS Service Catalogue, selecting Dynamics User Access and completing the form. Please select Tricia Murkin as the approver. Please note that user licences are covered centrally by ITS until FY26/27. Azure hosting costs are paid for by Research Services.
  • Once processed, you can access the IRAMS CRM through Dynamics365. Dynamics365 uses the same login authentication process as Nexus365 on the web, requiring your Oxford SSO credentials
  • In order for IRAMS CRM to send emails relating to a specific award, a Default Email Queue is required. Further information can be found in the Guide - Default email queues
  • For better performance and reliability, it is recommended that you use the latest versions of Chrome, Edge or Firefox browsers
  • Divisional JFF teams are responsible for keeping the list of departmental approvers for departments and faculties within their Division up-to-date. To add and/or remove departmental approvers please consult the guide: Adding and removing departmental approvers
  • Quick reference guides are available to create new awards, manage emails and applications. The ‘what you need to know’ guide tells you how to access the IRAMS CRM and navigate to the right section.

 

A short training session has been developed covering IRAMS basics, creating a new funding scheme, applying to the scheme as a PI, approving the application as a departmental approver and processing the application as a fund manager (IRAMS administrator). The session lasts approximately one hour and is carried out on Teams.  To book a session please contact Tricia Murkin. 

New administrators can also follow the IRAMS training instructions – search, filter and views         

Please the Guidance notes for further information

Important - updating email addresses for existing applicants, co-applicants and editors: please note that IRAMS does not get automatically updated if a user’s email address changes.  Please contact the helpdesk if you need an email address amended and let them know if you are an existing applicant, co-applicant, or editor so that the correct record can be updated.

Departmental approvers should contact the relevant JFF team if their access needs amending.

ACCESS IRAMS

Helpdesk

irams@it.ox.ac.uk

01865 (2)80089

User guides

Administrator guides