Most funders require annual, interim and final academic reports on the activity of the funded project. Where funders require these to be signed off by the University before submission this can be arranged via Research Services. Some funders impose financial penalties if final reports are not submitted by the deadline given.
It is the grant holder's responsibility to ensure that reports are submitted on time. Any costs incurred for late or missing reports will be borne by the host department.
A number of funders, including the Research Councils, require grant holders to report on the outputs, outcomes and impacts of their funded research both during the lifetime of the awards and afterwards.
Departmental monitoring of academic reporting
Departments should implement a process to monitor the submission of academic reports for all research funders to ensure that requirements are met on a timely basis. Such a process would require a diary or spreadsheet that sets out the due date for all academic reports, which can be used by the department as a tool to keep track of impending deadlines and to record when submissions have been completed.
The department should look to engage with the PI as the reporting date approaches to ensure there are no issues likely to impact its timely submission. Where a delay is identified the department should consider whether an extension is required and should engage with Research Services to agree with the funder.
Departments may wish to consider using the Portfolio report available from Oracle as the basis of developing their tool. This report will provide a full listing of all awards for the department together with the announced end date on each award. This can then be amended in Excel to reflect when academic reports are due.