Researchfish

The 2024 submission period is now open. It closes 4pm, 14 March 2024.

The 2024 submission period for Research Councils (UKRI), Cancer Research (CRUK), British Heart Foundation (BHF), National Institute of Health Research (NIHR) and Wellcome is now open and will run from 5 February to 14 March 2024. See sections below for information on specific funder requirements. Further updates and information will be added to this webpage as necessary.

 

About Researchfish®

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Researchfish® is an online reporting system used by funders to collect information on the outcomes and the impact of their research.

Researchers can add their outputs and outcomes throughout the year and must submit their reports during funder collection periods.

Researchfish® is currently used by the Research Councils (UKRI), Cancer Research UK, NIHR, British Heart Foundation, Wellcome Trust (end of grant reporting) and many other public and charitable research funding agencies. For a full list please see the Researchfish® website.

 

 

The Research Councils, as well as a number of other funders such as Cancer Research UK, impose sanctions for those who do not complete a full Researchfish® report. This may result in no future payments on existing grants and no further grant applications being accepted if a return is not completed.

The Research Councils publish Researchfish® returns on the Gateway to Research, giving greater exposure to researchers’ work. The outcomes reported are used to shape future funding opportunities, generate case studies and, crucially, to make the case to government for continued funding of the research areas that UKRI covers.

For some funders, including the Research Councils, Researchfish® has replaced the traditional end of award academic reports. For others (eg Parkinson’s UK), it is in addition. Researchers should check with their individual funder or the award conditions if in doubt.

 

 

Funders use the data submitted by researchers into Researchfish® to monitor and evaluate the outcomes of the research they fund.

Charitable funders need to demonstrate to their supporters that donations are being effectively spent and the outcomes are used to plan their research strategies.

UKRI use the data to produce analysis reports to lobby the government for continued funding for the scientific areas covered by the Research Councils. UKRI also publish the data on the Gateway to Research, as part of their open access policy.

Note: Ensure that information submitted via Researchfish is not confidential or personal and can be published. If there is sensitive information that you wish to make the Research Council aware of, you should contact your funder directly.

Funder reports

A list of recent reports produced by funders can be found on the Researchfish® website.

After the 2016 collection the Research Councils and MRC produced reports that look at outputs reporting from Oxford compared with the national figure. The reports are based on the Researchfish® question set and look at publication, collaboration, dissemination and a range of other outputs measures. See below for the Researchfish® analysis reports.

 

Using Researchfish®

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When your funder uploads your award details to Researchfish you will be sent an invitation to create an account. If you lose this invitation you can request a new one on the Researchfish® website.

 

 

If your award details are incorrect (your award title, email address, funding end date etc) please go to Researchfish online help and click the 'Award details incorrect' icon and they will arrange for your funder to update the information.
 

 

No, only a PI can submit the outcomes for their award, but others can be given access to add outcomes on behalf of the PI.

There are two types of access a PI can grant:

  1. Delegate access: a PI can grant another person (eg administrator or assistant) access to all their awards. The delegate will have the same functions as the PI, with the exception being able to submit.
  2. Research team access: a PI can grant another person (eg co-investigator or research assistant) access to a particular award. A research team member can view all outputs associated with an award and can re-use outputs in their own portfolios, as well as attributing outputs from their own portfolio into the PI’s award. A team member can only edit and remove outputs that they have entered.

To set up a research team click the ‘Manage’ button to the right of the Research Team title and then click ‘Add member’. Enter the member's name and email address and select which access to grant. After clicking ‘Send invitation’ they are then notified by email that they have been invited to join your research team.
 

UKRI has traditionally asked for a submission of research outcomes from holders of doctoral studentships from the third year of their studentship, and for three years after it ends.  For the 2024 Research Outcomes submission period, UKRI are pausing the collection of studentship data and will not be adding any new students to Researchfish.
 

This decision comes as part of UKRI's plans to explore the most effective ways to gather the research outcome data they require while minimising administrative burden on organisations and individuals they support.  UKRI continue to value the outcomes of all UKRI-supported research and will be looking to refine and improve our methods of collecting data from studentships in the future.
 
Any studentships already on Researchfish will remain on the system for the usual duration and UKRI welcome the submission of any new outcomes on a non-mandatory basis.
 

 

 

  • Researchfish® provide helpful information in their FAQs.
  • For technical help with the system contact the Researchfish® support team.
  • Researchfish® run webinars for PIs, researchers and delegates. These may also be of interest to administrators.
  • For queries on what outcomes to report please contact your funder directly.

Oxford Researchfish® support team

Research Services have established a support team to help answer any questions that you might have about Researchfish® or research outcomes collections. Please contact us at: rs-oxford.outcomes@admin.ox.ac.uk

 

Links between grants and publications that you have created in Elements prior to 5 January 2024 have been uploaded to Researchfish® ready for this collection period. These links have been uploaded where a) Researchfish® was able to validate the grant funder reference and DOI (Digital Object Identifier), b) the publication is within the grants dates, and c) you had accepted the Researchfish® invitation.

Major funders in Researchfish®

The 2024 submission period for Research Councils (UKRI), Cancer Research (CRUK), British Heart Foundation (BHF), National Institute of Health Research (NIHR) and Wellcome is now open and will run from 5 February to 14 March 2024. See sections below for information on specific funder requirements. Further updates and information will be added as necessary throughout the year.

PIs

PIs who are in receipt of funding from the Research Councils are expected to submit a comprehensive record of their outputs on Researchfish®. The requirement to report outputs for PIs is the lifetime of an award and a minimum of five years thereafter.

It is also important to note that in most cases awards that started after 1 October 2023 are unlikely to have been uploaded to Researchfish® yet, and therefore no submissions can be made against them. These awards will normally be added to the system ahead of the 2025 exercise.

See UKRI's website for further information on reporting research outcomes.

UKRI have produced some helpful hints and tips on how to reduce the time it takes to complete a good quality submission.

Sanction policy

UKRI general policy is that all Research Councils apply sanctions to those who do not submit. UKRI policy is that all current grant monies held by a PI are stopped and a PI is prevented from making further applications until a submission is made.

For further information see UKRI’s compliance and sanctions policy under the ‘guidance for researchers and research team'.

Students

UKRI has traditionally asked for a submission of research outcomes from holders of doctoral studentships from the third year of their studentship, and for three years after it ends.  For the 2024 Research Outcomes submission period, UKRI are pausing the collection of studentship data and will not be adding any new students to Researchfish.
 

This decision comes as part of UKRI's plans to explore the most effective ways to gather the research outcome data they require while minimising administrative burden on organisations and individuals they support.  UKRI continue to value the outcomes of all UKRI-supported research and will be looking to refine and improve our methods of collecting data from studentships in the future.
 
Any studentships already on Researchfish will remain on the system for the usual duration and UKRI welcome the submission of any new outcomes on a non-mandatory basis.

Sanction policy

Students are not currently subject to sanctions, but the University strongly encourages all students to submit their research outcomes on Researchfish® as this contributes to the Research Councils' annual studentship analysis report. The report demonstrates to government the importance and impact of funding postgraduate and early career researchers.

Compliance

PIs

2023 compliance rate for PIs = 99.41% (7 awards were not submitted during the original submission window).

1 PI did not submit in the 2023 submission period. *As of 20 June 2023 1 award holder is due to be sanctioned this year.

6 PIs who had response code 1 awards in the 2023 submission period (Feb-Mar 2023) submitted outside of the submission window so no sanctions will be applied to these awards.

UKRI – University of Oxford researcher award data
    Number of awards expected to submit by close of submission period Number of awards submitted by close of submission period % awards submitted by close of submission period Non-submissions
AHRC   69 69 100%  
BBSRC   158 157 99.4% 1 non submission*
ESRC   67 67 100%  
EPSRC   302 302 100%  
MRC   403 397 98.5%

6 submitted post-deadline**

NERC   112 112 100%

 

 

STFC   78 78 100%  
All Councils   1189 1182 99.4%  

 

Students

Due to the disruption and delays caused by the COVID-19 pandemic, reporting by students in Researchfish® was optional for the 2023 submission period therefore compliance rates for the 2023 student submission period are not available.

Researchfish® analysis reports

UKRI/University of Oxford Researchfish® analysis reports are available upon request from Oxford Researchfish support team.

 

Cancer Research UK require an annual Researchfish® submission from all eligible researchers for the duration of an award and for three years after an award has ended. Submissions are not required for awards less than six months from the start date.

CRUK also require all CRUK funded students to report for the duration of their studentship and for one year after completion - this allows CRUK to ask you about your career next steps. These have been assigned a Response Code 1 to encourage submission by the students but will not be included in organisational compliance statistics

Researchers and students can check if an award is included and re-send their invitation via Researchfish

CRUK use Researchfish® to capture the outputs and impacts of the research they fund. This information helps CRUK to understand the success of their research strategy, demonstrate the results of their donations to supporters, and help researchers have the greatest impact on cancer patients.

Failure to comply with a valid annual Researchfish® submission will result in CRUK withholding payments to the host institution as detailed in their sanctions policy.

The guidance sheet below will help researchers report their outcomes:

Further information

PIs

2023 compliance rate for PI awards = 98.78% submission rate – 81 awards

CRUK – University of Oxford researcher award data response code 1 awards

Number of awards expected to submit Number of awards submitted % awards submitted
82 81 98.8%

 

Students

2023 compliance rate for student awards = 82.4% submission rate – 28 awards

CRUK – University of Oxford studentship award data response code 1 awards
Number of awards expected to submit Number of awards submitted % awards submitted
34 28 82.4%

 

 

The British Heart Foundation (BHF) require reporting on Researchfish® as a condition of the grant and submissions are expected from all grants that have been uploaded into Researchfish®, regardless of when the award funding ended.

BHF use the Researchfish system to collect data on outcomes and impacts arising from all our awards (with the exception of Infrastructure Grants, Strategic Initiatives, BHF Centres of Research Excellence and BHF Centres of Regenerative Medicine). BHF ask for information during the lifetime of the award and for 5 years thereafter.

For help and guidance please see:

2023 compliance rate for PI awards = 100% submission rate – 146 awards

BHF – University of Oxford researcher award data response code 1 awards
Number of awards expected to submit Number of awards submitted % awards submitted
146 146 100%

NB: no student awards for BHF

For further information on how BHF use this data, please see their latest annual evaluation report.

 

 

The National Institute for Health Research (NIHR) require feedback from researchers and trainees during an award and for five years after the contract has ended.

The information from researchers and trainees on the outputs, outcomes and impact of their NIHR funded projects is used to:

  • provide a strong evidence base to support the continued funding of health research in the UK
  • improve the quality of reporting research outcomes to the government, the public and other organisations
  • maintain a longer-term relationship with award holders to capture new developments and impacts from research after an award has finished

Sanction policy

NIHR have a sanction policy for award holders who do not submit a Researchfish return in accordance with their contractual requirements. A PI may be ineligible for consideration for further NIHR awards and payments on current awards stopped, if a report is not submitted by the deadline.

Further information

PIs

2023 Compliance rate for PI awards = 100% submission rate – 308 awards

NIHR – University of Oxford researcher award data response code 1 awards
Number of awards expected to submit Number of awards submitted % awards submitted
308 308* 100%

*2 PIs submitted outside of the submission window.

Students

2023 Compliance rate for Student awards = 91.7% submission rate – 11 awards

NIHR – University of Oxford studentship award data response code 1 awards
Number of awards expected to submit Number of awards submitted % awards submitted
12 11 91.7%

 

 

Wellcome are using Researchfish® for their end-of-grant reporting, for most of their science and humanities and social science grants.

Please note that Wellcome have not made any changes to their annual progress reporting. They will continue to ask for this update once a year using Wellcome Trust Grant Tracker. It is only end-of-grant reporting that has changed to use Researchfish®.

Grant holders will need to use Researchfish® if:

  • their grant end date is 1 October 2023 or later and
  • they hold one of these grants:
    • Investigator Awards
    • Collaborative Awards
    • Fellowships (except PhD Training Fellowships for Clinicians and Public Engagement Fellowships)
    • University Awards in Humanities and Social Science
    • PhD Studentships in Humanities and Social Science
    • Human Heredity and Health in Africa Awards
    • International Research Scholar Awards
    • Longitudinal Population Study Grants
    • Strategic Awards
    • Project or Programme Grants (except Innovator Programme Grants)
    • Innovations Grants and Awards (except Health Innovation Challenge Fund Awards)
    • Wellcome Major Award
    • Affordable Healthcare in India Awards
    • Innovative Engineering Awards
    • Assessing Practical Science Skills Awards
    • Research Awards for Health Professionals
    • International Exchange Programme in Humanities and Social Science

    • International Research Scholar Award

    • Learned Society Curation Award

    • Policy Engagement Award

    • Snakebite Grant – Next Generation Treatments

    • Therapeutics Accelerator

    • Early-Career Awards

    • Career Development Awards

    • Discovery Awards

For grants not listed above, grant holders will continue to use end-of-grant forms.

Wellcome will also be asking grantholders for an update of their Researchfish report, two and five years after they first submit it. You need to submit your update during the annual submission period which will run from 5 February to 14 March 2024 (5pm). This information will help enrich the data Wellcome collect and address the time lag between a grant ending and the realisation of research outcomes.

Submission dates

Wellcome have aligned their submission period with other major research funders, such as UKRI. This helps both Researchfish® and Wellcome manage the submission process and so give better support to grant holders and research organisations.

The 2024 submission period is now open and will run from 5 February to 14 March 2024.

This means that grant holders whose grants end between 1 October 2023 and 30 September 2024 will need to submit during this Researchfish®'s submission period (5 February to 14 March 2024).

Please note: this means some grant holders will be submitting reports a few months before their grant ends. This is so that grant holders use the submission window that is as close as possible to their grant end date. Grant holders will be asked to update their report with any new outcomes two years after submitting their original report via Researchfish®.

If a grantholder needs to change their end date, they should read Wellcome's webpage and follow the process that they set out.

Sanctions

If grant holders do not submit their Researchfish® report, Wellcome will not award them any more grants until they do submit a report.

Further information

For queries about how to use Researchfish® or access issues, please refer to the Researchfish® support centre.

For other queries, contact the Wellcome Grants Information desk.

More information about end-of-grant reporting can be found on the Wellcome website.

 

2023 compliance rate for PI awards = 100% submission rate – 86 awards

Wellcome Trust – University of Oxford researcher award data response code 1 awards
Number of awards expected to submit Number of awards submitted % awards submitted
86 86* 100%

*2 PIs submitted outside of the submission window.

NB: no student awards for Wellcome Trust