Researchfish


Research Councils (UKRI), Cancer Research (CRUK), British Heart Foundation (BHF) and National Institute of Health Research (NIHR) submission period has now closed for 2018. The next submission period for these funders will run during February-March 2019. See sections below for information on specific funder requirements. Further updates and information will be added to this webpage over the coming months.

About Researchfish®

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Researchfish® is an online reporting system used by funders to collect information on the outcomes and the impact of their research.

Researchers can add their outputs and outcomes throughout the year and must submit their reports during funder collection periods.

Researchfish® is currently used by the Research Councils (UKRI), Cancer Research UK, NIHR, British Heart Foundation and many other public and charitable research funding agencies. For a full list please see the Researchfish® website.
 

The Research Councils, as well as a number of other funders such as Cancer Research UK, impose sanctions for those who do not complete a full Researchfish® report. This may result in no future payments on existing grants and no further grant applications being accepted if a return is not completed.

The Research Councils publish Researchfish® returns on the Gateway to Research, giving greater exposure to researchers’ work. The outcomes reported are used to shape future funding opportunities, generate case studies and, crucially, to make the case to government for continued funding of the research areas that UKRI covers.

For some funders, including the Research Councils, Researchfish® has replaced the traditional end of award academic reports. For others (eg Parkinson’s UK), it is in addition. Researchers should check with their individual funder or the award conditions if in doubt.
 

Funders use the data submitted by researchers into Researchfish® to monitor and evaluate the outcomes of the research they fund.

Charitable funders need to demonstrate to their supporters that donations are being effectively spent and the outcomes are used to plan their research strategies.

UKRI use the data to produce analysis reports to lobby the government for continued funding for the scientific areas covered by the Research Councils. UKRI also publish the data on the Gateway to Research, as part of their open access policy.

Note: Ensure that information submitted via Researchfish is not confidential or personal and can be published. If there is sensitive information that you wish to make the Research Council aware of, you should contact your funder directly.

Funder reports

A list of recent reports produced by funders can be found on the Researchfish® website.

After the 2016 collection the Research Councils and MRC produced reports that look at outputs reporting from Oxford compared with the national figure. The reports are based on the Researchfish® question set and look at publication, collaboration, dissemination and a range of other outputs measures. See below for the Researchfish® analysis reports.

Using Researchfish®

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When your funder uploads your award details to Researchfish you will be sent an invitation to create an account. If you lose this invitation you can request a new one on the Researchfish® website.
 

If your award details are incorrect (your award title, email address, funding end date etc) please contact the Oxford Researchfish Support team and they will arrange for your funder to update the information.
 

Only a PI can submit the outcomes for their award, but others can be given access to add outcomes on behalf of the PI.

There are two types of access a PI can grant:

  1. Delegate access: a PI can grant another person (eg administrator or assistant) access to all their awards. The delegate will have the same functions as the PI, with the exception being able to submit.
  2. Research team access: a PI can grant another person (eg co-investigator or research assistant) access to a particular award. A research team member can view all outputs associated with an award and can re-use outputs in their own portfolios, as well as attributing outputs from their own portfolio into the PI’s award. A team member can only edit and remove outputs that they have entered.

To set up a research team click the ‘Manage’ button to the right of the Research Team title and then click ‘Add member’. Enter the member's name and email address and select which access to grant. After clicking ‘Send invitation’ they are then notified by email that they have been invited to join your research team.
 

Yes, students on UKRI-funded studentships in their third year or above are expected to submit annually for their remainder of the studentship and for three years thereafter. Students are not subject to sanctions.
 

  • Researchfish® provide helpful information in their FAQs.
  • For technical help with the system contact the Researchfish® support team.
  • Researchfish® run webinars for PIs, researchers and delegates. These may also be of interest to administrators.
  • For queries on what outcomes to report please contact your funder directly.

Oxford Researchfish® support team

Research Services have established a support team to help answer any questions that you might have about Researchfish® or research outcomes collections. Please contact us at: researchfishoxford@admin.ox.ac.uk

Symplectic Elements (SE) currently holds any grant also held in Oracle Financials (excluding Studentships) where a) the funder uses Researchfish® and b) the funder reference in Oracle Financials matches that in Researchfish®. Researchers are invited to link their new journal articles to their grant awards in Symplectic before 26 Jan 2018. The links will then be imported into Researchfish® and researchers can complete the rest of the record in Researchfish® with the other outcomes during the collection period.

Major funders in Researchfish®

2018 outcomes collection

The submission window for research outputs collection has now closed for 2018. The next submission period for UKRI will run during February-March 2019. 

Further updates and information will be added to this webpage over the coming months.

PIs

PIs who are in receipt of funding from the Research Councils are expected to submit a comprehensive record of their outputs on Researchfish®. The requirement to report outputs for PIs is the lifetime of an award and a minimum of five years thereafter.

See UKRI's website for further information on reporting research outcomes.

For further information see UKRI's FAQs for PI grants on Researchfish®.

Sanction policy

All Research Councils apply sanctions to those who do not submit. UKRI policy is that all current grant monies held by a PI are stopped and a PI is prevented from making further applications until a submission is made.

For further information see UKRI’s compliance and sanctions policy.

Students

Students on UKRI-funded studentships are also expected to submit annually on Researchfish®. All students in their third year or above are expected to submit for the remainder of the studentship and for three years thereafter. 

For further information see UKRI's FAQs for studentship grants on Researchfish®.

Sanction policy

Students are not currently subject to sanctions, but the University strongly encourages all students to submit their research outcomes on Researchfish® as this contributes to the Research Council's annual studentship analysis report. The report demonstrates to government the importance and impact of funding postgraduate and early career researchers.

Researchfish® analysis reports

2018 outcomes collection

The submission window for research outputs collection has now closed for 2018. The next submission period for CRUK will run during February-March 2019. 

Further updates and information will be added to this webpage over the coming months.

 

Cancer Research UK require an annual Researchfish® submission from all eligible researchers for the duration of an award and for three years after an award has ended.

CRUK use Researchfish® to capture the outputs and impacts of the research they fund. This information helps CRUK to understand the success of their research strategy, demonstrate the results of their donations to supporters, and help researchers have the greatest impact on cancer patients.

Failure to comply with a valid annual Researchfish® submission will result in CRUK withholding payments to the host institution as detailed in their sanctions policy.

The two guidance sheets below will help researchers report their outcomes:

Further information

2018 outcomes collection

The submission window for research outputs collection has now closed for 2018. The next submission period for BHF will run during February-March 2019. 

Further updates and information will be added to this webpage over the coming months.

 

The British Heart Foundation (BHF) require reporting on Researchfish® as a condition of the grant and submissions are expected from all grants that have been uploaded into Researchfish®, regardless of when the award funding ended.

For help and guidance please see:

BHF's research evaluation website

 

For further information on how BHF use this data, please see their annual evaluation report:

2018 outcomes collection

The submission window for research outputs collection has now closed for 2018. The next submission period for NIHR will run during February-March 2019. 

Further updates and information will be added to this webpage over the coming months.

 

The National Institute for Health Research (NIHR) require feedback from researchers and trainees during an award and for five years after the contract has ended.

The information from researchers and trainees on the outputs, outcomes and impact of their NIHR funded projects is used to:

  • provide a strong evidence base to support the continued funding of health research in the UK
  • improve the quality of reporting research outcomes to the government, the public and other organisations
  • maintain a longer-term relationship with award holders to capture new developments and impacts from research after an award has finished
Sanction policy

NIHR have a sanction policy for award holders who do not submit a Researchfish return in accordance with their contractual requirements. A PI may be ineligible for consideration for further NIHR awards and payments on current awards stopped, if a report is not submitted by the deadline.

Further information

Need help?

Contact the Oxford Researchfish support team

For technical help with the system contact the Researchfish® support team

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