Researchfish


Research Councils (UKRI), Cancer Research (CRUK), British Heart Foundation (BHF) and National Institute of Health Research (NIHR) submission period has now closed for 2018. The next submission period for these funders will run during February-March 2019 and will also include Wellcome Trust. See sections below for information on specific funder requirements. Further updates and information will be added to this webpage over the coming months.

About Researchfish®

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Researchfish® is an online reporting system used by funders to collect information on the outcomes and the impact of their research.

Researchers can add their outputs and outcomes throughout the year and must submit their reports during funder collection periods.

Researchfish® is currently used by the Research Councils (UKRI), Cancer Research UK, NIHR, British Heart Foundation, Wellcome Trust (end of grant reporting-new for 2019) and many other public and charitable research funding agencies. For a full list please see the Researchfish® website.

The Research Councils, as well as a number of other funders such as Cancer Research UK, impose sanctions for those who do not complete a full Researchfish® report. This may result in no future payments on existing grants and no further grant applications being accepted if a return is not completed.

The Research Councils publish Researchfish® returns on the Gateway to Research, giving greater exposure to researchers’ work. The outcomes reported are used to shape future funding opportunities, generate case studies and, crucially, to make the case to government for continued funding of the research areas that UKRI covers.

For some funders, including the Research Councils, Researchfish® has replaced the traditional end of award academic reports. For others (eg Parkinson’s UK), it is in addition. Researchers should check with their individual funder or the award conditions if in doubt.

Funders use the data submitted by researchers into Researchfish® to monitor and evaluate the outcomes of the research they fund.

Charitable funders need to demonstrate to their supporters that donations are being effectively spent and the outcomes are used to plan their research strategies.

UKRI use the data to produce analysis reports to lobby the government for continued funding for the scientific areas covered by the Research Councils. UKRI also publish the data on the Gateway to Research, as part of their open access policy.

Note: Ensure that information submitted via Researchfish is not confidential or personal and can be published. If there is sensitive information that you wish to make the Research Council aware of, you should contact your funder directly.

Funder reports

A list of recent reports produced by funders can be found on the Researchfish® website.

After the 2016 collection the Research Councils and MRC produced reports that look at outputs reporting from Oxford compared with the national figure. The reports are based on the Researchfish® question set and look at publication, collaboration, dissemination and a range of other outputs measures. See below for the Researchfish® analysis reports.

Using Researchfish®

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When your funder uploads your award details to Researchfish you will be sent an invitation to create an account. If you lose this invitation you can request a new one on the Researchfish® website.
 

If your award details are incorrect (your award title, email address, funding end date etc) please contact the Oxford Researchfish Support team and they will arrange for your funder to update the information.
 

Only a PI can submit the outcomes for their award, but others can be given access to add outcomes on behalf of the PI.

There are two types of access a PI can grant:

  1. Delegate access: a PI can grant another person (eg administrator or assistant) access to all their awards. The delegate will have the same functions as the PI, with the exception being able to submit.
  2. Research team access: a PI can grant another person (eg co-investigator or research assistant) access to a particular award. A research team member can view all outputs associated with an award and can re-use outputs in their own portfolios, as well as attributing outputs from their own portfolio into the PI’s award. A team member can only edit and remove outputs that they have entered.

To set up a research team click the ‘Manage’ button to the right of the Research Team title and then click ‘Add member’. Enter the member's name and email address and select which access to grant. After clicking ‘Send invitation’ they are then notified by email that they have been invited to join your research team.
 

Yes, students on UKRI-funded studentships in their third year or above are expected to submit annually for their remainder of the studentship and for three years thereafter. Students are not subject to sanctions.
 

  • Researchfish® provide helpful information in their FAQs.
  • For technical help with the system contact the Researchfish® support team.
  • Researchfish® run webinars for PIs, researchers and delegates. These may also be of interest to administrators.
  • For queries on what outcomes to report please contact your funder directly.

Oxford Researchfish® support team

Research Services have established a support team to help answer any questions that you might have about Researchfish® or research outcomes collections. Please contact us at: rs-oxford.outcomes@admin.ox.ac.uk

Symplectic Elements (SE) holds grants from funders that use Researchfish® where the funder reference in Oracle Financials matches that in Researchfish®. Researchers are invited to link their new journal articles to their grants in Symplectic before 25 Jan 2019. The links will then be imported into Researchfish® and researchers can complete the rest of the record in Researchfish® with the other outcomes during the collection period.

Major funders in Researchfish®

The submission window for research outputs collection has now closed for 2018.

The next submission period for UKRI, CRUK, BHF, NIHR and Wellcome Trust will run during February-March 2019.

Further updates and information will be added to this webpage over the coming months.

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PIs

PIs who are in receipt of funding from the Research Councils are expected to submit a comprehensive record of their outputs on Researchfish®. The requirement to report outputs for PIs is the lifetime of an award and a minimum of five years thereafter.

See UKRI's website for further information on reporting research outcomes.

For further information see UKRI's FAQs for PI grants on Researchfish®.

Sanction policy

All Research Councils apply sanctions to those who do not submit. UKRI policy is that all current grant monies held by a PI are stopped and a PI is prevented from making further applications until a submission is made.

For further information see UKRI’s compliance and sanctions policy.

Students

Students on UKRI-funded studentships are also expected to submit annually on Researchfish®. All students in their third year or above are expected to submit for the remainder of the studentship and for three years thereafter. 

For further information see UKRI's FAQs for studentship grants on Researchfish®.

Sanction policy

Students are not currently subject to sanctions, but the University strongly encourages all students to submit their research outcomes on Researchfish® as this contributes to the Research Council's annual studentship analysis report. The report demonstrates to government the importance and impact of funding postgraduate and early career researchers.

Cancer Research UK require an annual Researchfish® submission from all eligible researchers for the duration of an award and for three years after an award has ended.

CRUK use Researchfish® to capture the outputs and impacts of the research they fund. This information helps CRUK to understand the success of their research strategy, demonstrate the results of their donations to supporters, and help researchers have the greatest impact on cancer patients.

Failure to comply with a valid annual Researchfish® submission will result in CRUK withholding payments to the host institution as detailed in their sanctions policy.

The two guidance sheets below will help researchers report their outcomes:

Further information

The British Heart Foundation (BHF) require reporting on Researchfish® as a condition of the grant and submissions are expected from all grants that have been uploaded into Researchfish®, regardless of when the award funding ended.

For help and guidance please see:

BHF's research evaluation website

 

For further information on how BHF use this data, please see their annual evaluation report:

The National Institute for Health Research (NIHR) require feedback from researchers and trainees during an award and for five years after the contract has ended.

The information from researchers and trainees on the outputs, outcomes and impact of their NIHR funded projects is used to:

  • provide a strong evidence base to support the continued funding of health research in the UK
  • improve the quality of reporting research outcomes to the government, the public and other organisations
  • maintain a longer-term relationship with award holders to capture new developments and impacts from research after an award has finished
Sanction policy

NIHR have a sanction policy for award holders who do not submit a Researchfish return in accordance with their contractual requirements. A PI may be ineligible for consideration for further NIHR awards and payments on current awards stopped, if a report is not submitted by the deadline.

Further information

Wellcome will be using Researchfish for their end-of-grant reporting, for most of their Science and Humanities & Social Science grants. You can find out more about the change here.

This applies to grants that end on 1 October 2018 or later, and means that unlike previous years, most science and humanities and social science researchers will need to submit their end-of-grant reports during a fixed submission window, using Researchfish.

Please note that Wellcome Trust are not making any changes to their annual progress reporting. They will continue to ask for this update once a year using Wellcome Trust Grant Tracker. It is only end-of-grant reporting that is changing to use Researchfish.

Researchers will need to use Researchfish if:

•    their grant end date is 1 October 2018 or later and
•    they hold one of these grants:

•    Investigator Awards
•    Collaborative Awards
•    Fellowships (except Research Training Fellowship, International Master’s Fellowship, PhD Training Fellowship for Clinicians and Public Engagement Fellowships)
•    University Award in Humanities and Social Science
•    PhD Studentship in Humanities and Social Science.
•    Project or Programme Grants

Researchers who hold one of these grants, but whose grant ended before 1 October 2018, should use Wellcomes old end-of-grant report form, and will already have been contacted, or will be shortly, about completing this.

For grants not listed above, researchers will continue to use end-of-grant forms.

Submission dates

Wellcome have aligned their submission period with other major research funders, such as UKRI. This helps both Researchfish and Wellcome manage the submission process and so give better support to researchers and research organisations.

The next submission period runs from 4 February to 14 March 2019, 1700 GMT.

Wellcome will be asking any grantholders whose grant finishes between 1 October 2018 and 30 September 2019 to submit in this window.

Please note:  this means some grantholders will be submitting reports a few months before their grant ends. This is so that grantholders use the submission window that is as close as possible to their grant end date. Wellcome are planning to introduce some post-award completion reporting via Researchfish in the near future, so there will be an opportunity for researchers to update reports with any new outcomes at a later date.

Sanctions

If researchers do not submit their Researchfish report, Wellcome will not award them any more grants until they do submit a report.

Further information

For queries, not relating to how to use Researchfish, contact the Wellcome Grants Information desk.

Archive - 2018 outcomes collection - compliance rates

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2018 compliance rate for PIs = 100% submission rate

No sanctions were applied to any Oxford PIs who had one or more response code 1 awards in the 2018 submission period (Feb-March 2018).

UKRI - University of Oxford researcher award data UKRI - all RO researcher award data
  Number of awards expected to submit Number of awards submitted by close of submission period % awards submitted by close of submission period Number of awards submitted by 23 April % awards submitted by 23 April % awards submitted by 23 April
AHRC 73 73 100% 73 100% 97.34%
BBSRC 201 200 99.5% 201 100% 99.36%
ESRC 95 94 98.95% 95 100% 97.87%
EPSRC 363 363 100% 363 100% 99.24%
MRC 511 506 99.02% 511 100% 97.80%
NERC 148 146 98.65% 148 100% 98.87%
STFC 120 120 100% 120 100%100% 97.43%
All Councils 1511 1502 99.40% 1510 100% 98.55%
Students

2018 compliance rate for students = 93.9% submission rate (48 awards (6.1%) were not submitted)

UKRI - University of Oxford studentship data UKRI - all studentship award data
  Number of studentships expected to submit Number of studentships submitted by close of submission period % studentships submitted by close of submission period Number of studentships submitted by 23 April % studentships submitted by 23 April % studentships submitted by 23 April
AHRC 39 35 89.74% 35 89.74% 83.91%
BBSRC 56 56 100% 56 100% 91.61%
ESRC 141 125 88.65% 126 89.36% 77.78%
EPSRC 400 376 94% 377 94.25% 83.76%
MRC 61 57 93.44% 57 93.44% 84.86%
NERC 58 57 98.28% 57 98.28% 88.19%
STFC 36 35 97.22% 35 100%97.22% 84.56%
All Councils 791 741 93.68% 743 93.93% 83.87%
Researchfish® analysis reports

2018 compliance rate for PI awards = 100% submission rate - 57 awards

CRUK - University of Oxford researcher award data

response code 1 awards

CRUK - all RO award data

response code 1 awards

Number of awards expected to submit Number of awards submitted % awards submitted % awards submitted
57 57 100% 97%

NB: no student awards for CRUK.

2018 compliance rate for PI awards = 100% submission rate - 113 awards

BHF - University of Oxford researcher award data

response code 1 awards

BHF - all RO award data

response code 1 awards

Number of awards expected to submit Number of awards submitted % awards submitted % awards submitted
113 113 100% 96.3%

NB: no student awards for BHF.

 

For further information on how BHF use this data, please see their annual evaluation report:

2018 Compliance rate for PI awards = 99.3% submission rate - 142 awards

NIHR - University of Oxford researcher award data

response code 1 awards

NIHR - all RO award data

response code 1 awards

Number of awards expected to submit Number of awards submitted % awards submitted % awards submitted
143 142 99.30% Not provided
2018 Compliance rate for Student awards = 81.25% submission rate - 13 awards

NIHR - University of Oxford studentship award data

response code 1 awards

NIHR - All RO studentship award data

response code 1 awards

Number of awards expected to submit Number of awards submitted % awards submitted % awards submitted
16 13 81.25% Not provided
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