ASSIST is available for all single and multi-project, competing grant applications. All users must have eRA Commons accounts.
User access maintenance: ASSIST does not automatically assign access maintenance rights to the PI upon creation of the application within ASSIST. The PI will need to contact their divisional Research Services team to request user access maintenance rights for the application. Please provide Research Services with the six figure ASSIST application reference. Research Services will notify the PI once user access maintenance rights have been granted. The PI must click ‘manage access’ in the left hand actions menu of the application to allocate ‘budget’, ‘non-budget’ or ‘all’ access rights to other co-applicants or departmental administrators working on the application.
Status maintenance: Status maintenance rights are assigned automatically to the PI to allow the PI to change the status of the application to ‘ready for submission’ once the application is complete. This then allows Research Services to submit the application to NIH once departmental and institutional approvals are in place. Once the PI has been granted user access maintenance rights for the application by Research Services the PI may then delegate status maintenance rights to other users to allow them to change the status to ‘ready for submission’.
Help on how to ‘add access for a new user’ and assign status maintenance rights to other users is found under ASSIST essentials/manage access in the ASSIST online help.
The PI must inform the department when the application is complete and ready for approval. If the departmental approver does not have access to ASSIST the PI must pass a copy of the completed application to their department for approval. Once the department has approved the application the department will send notification of the ASSIST application number to Research Services to confirm that the application is ready for review and submission.
The PI must then update the submission status to ‘ready for submission’, allowing Research Services to review and submit the application.
All NIH applications should reach Research Services 10 working days before the deadline.
Learn more about ASSIST
Tip: When using some browsers to directly log into ASSIST (eg Firefox) you may get a ‘password not recognised’ error message. A work-around is to open a new tab and log in to ERA Commons. Once you have logged in to eRA Commons, go back to the original log in page and when you click on the ASSIST log in button in the right of the screen you will be logged in to ASSIST automatically.