IRAMS CRM Terms and conditions

Microsoft Dynamics CRM – IRAMS application user access terms and conditions of use

The Department/Division where you work wishes to appoint you as one of its ‘users’ with access to data stored in Microsoft Dynamics CRM for the IRAMS application (hereafter referred to as ‘IRAMS’).  In doing so the Department/Division (and, through it the University) is placing a great deal of responsibility on you to use the system and the data it contains properly.

Before you are allowed access to IRAMS you must confirm that you understand and agree to abide by all the terms and conditions listed below. Any breach of these terms and conditions will be regarded as a serious disciplinary matter. In addition, any failure to comply with the provisions of the Data Protection Act may render the University, or in certain circumstances the user, liable to prosecution, as well as giving rise to civil liabilities.

The University is entitled to suspend or remove your access to IRAMS for any breach of this Agreement.

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1. The User shall use the data held in IRAMS only for the purpose of research administration, in accordance with the role assigned to them by their department or division.

2. The User shall process any personal data (including any sensitive personal data) held in IRAMS in accordance with the requirements of the General Data Protection Regulation (GDPR) and the University’s data protection policy and guidelines from time to time in force.

3. The User shall not disclose (verbally or in writing) any data held in IRAMS to any unauthorised person. Unauthorised persons may include colleagues and other staff of the University. Data shall be disclosed only to those with a legitimate need to use it.

4. In handling the data held in IRAMS the User shall comply with the University’s Information Security policy.
6. Any data downloaded from IRAMS shall be held in a secure and confidential manner and shall be held only for as long as it is needed for IRAMS purposes.
7. If data is downloaded to a laptop or other portable device, the device shall be encrypted.
8. If leaving their desk, the User shall log out of IRAMS or lock their computer.
9. If accessing IRAMS remotely (i.e. away from their workplace), the User shall ensure that data displayed on the screen is not visible to unauthorised persons.
 

10. The User shall immediately notify the IRAMS Helpdesk if they become aware of any unauthorised use of IRAMS or its data or if any of the data is lost or destroyed or becomes damaged, corrupted or unusable (whether due to the User’s use of the system or otherwise).

If you have any queries, do not hesitate to contact the IRAMS helpdesk

ACCESS IRAMS

Helpdesk

irams@it.ox.ac.uk

01865 (2)80089