Staff involved in admissions, recruitment or contract negotiation should neither deal with, nor make decisions about, applicants or other parties in negotiations that are known to them.
For example, a member of staff would not participate in the appointment, hiring, promotion, supervision or evaluation of a person with whom they have a close personal relationship.
An academic or a non-academic member of staff who is on the board of governors of a school would not be involved in considering a student from that school for an undergraduate place.
Committee members should declare any conflicts either at the start of the meeting, or at the start of the item in question. It is then the responsibility of the chair to decide how to proceed. The declaration should be noted in the committee minutes.
Committee membership should not give rise to conflicts of interest, and committee members should not take part in a decision in which they have a conflict of interest. For example, no committee member should play a role in approving a project that they are sponsoring.