Facilitating world-class research
All academics involved in the formation of a new spinout should complete a conflict of interest management plan, which is to be reviewed by Research Services and approved by the Head of Department before the initial investment can go through.
Guidance for departments on spinouts is also available:
Head of department approval should be granted for outside work and the holding of outside appointments, as set out in the regulations and the associated policy.
Outside appointments guidance for academic staff and academic-related staff
Members of staff should not make use of University resources when undertaking consultancy work or work for external organisations, unless express permission has been granted by the department.
Staff members’ primary commitment is to the University, and therefore a maximum of 30 days per academic year can be spent on external appointments. These appointments should be managed so that they do not compete with duties to the University (time, teaching schedule, use of resources etc).
Staff with a close personal or familial relationship with a student or a student’s family should not be involved in decisions about that student’s admission, supervision or academic progress, or the award of any studentships, prizes or other grants to the student.
If a member of a panel making decisions about awarding studentships is the supervisor of an applicant, both the supervisor and the student should declare an interest.
Staff involved in admissions, recruitment or contract negotiation should neither deal with, nor make decisions about, applicants or other parties in negotiations that are known to them.
For example, a member of staff would not participate in the appointment, hiring, promotion, supervision or evaluation of a person with whom they have a close personal relationship.
An academic or a non-academic member of staff who is on the board of governors of a school would not be involved in considering a student from that school for an undergraduate place.
Committee members should declare any conflicts either at the start of the meeting, or at the start of the item in question. It is then the responsibility of the chair to decide how to proceed. The declaration should be noted in the committee minutes.
Committee membership should not give rise to conflicts of interest, and committee members should not take part in a decision in which they have a conflict of interest. For example, no committee member should play a role in approving a project that they are sponsoring.