The Research Information Management and Technology Sub-committee acts as the Research IT Board. It has responsibilities to both IT Committee (ITC) and Research & Innovation Committee (RIC).
1. In relation to Research & Innovation Committee: to provide expert advice and make recommendations on the following, both in response to direct referrals and arising from its own review:
i) to give strategic consideration to the management of information for enhancing the research mission of the University informed by new tools, technologies and developments (eg Open Science/Open Scholarship/Open Research);
ii) to facilitate the development of policy and support structures designed to ensure effective management of academic research data and records; and
iii) to maintain oversight of the strategy and implementation policy for the collection and organisation of data on outputs, impacts and research environment to meet the requirements of the Research Excellent Framework (REF) and those of other research funders (eg UKRI).
2. In relation to Research & Innovation Committee and IT Committee:
i) to review and agree priorities across all areas of research IT having regard for applications, systems and hardware infrastructure, taking account of the University’s Strategic Plan, its IT Strategic Plan and its Digital Strategy; and
ii) to recommend an annual plan for investment within this framework of agreed priorities and to keep it under regular review.
3. In relation to IT Committee:
i) to recommend, and where applicable, approve IT project initiation within the wider framework of agreed approval processes for capital spend and taking account of Value for Money;
ii) to monitor progress and expenditure on IT projects within its domain, receiving reports from associated project and programme boards;
iii) to review on an annual basis, the efficiency and Value for Money of IT services in its domain, receiving an update from IT Services and the Bodleian Libraries; and
iv) to provide an annual report on research IT projects and activities to IT Committee, and to contribute to the ongoing development of the IT Strategic Plan.
At or before the start of each academic year, RIMTS will report to Research & Innovation Committee and IT Committee on ongoing and prospective projects. The planned portfolio of projects will be agreed by both committees, with Research & Innovation Committee taking responsibility for ensuring that projects are aligned with the University’s strategic goals and priorities for research, and IT Committee overseeing the alignment with overall IT objectives.
RIMTS is, subject to other guidelines, authorised by IT Committee to approve capital expenditure of up to £300,000 per project from the Board's notional rolling three year allocation from the IT development plan. RIMTS will provide reports to the IT Committee on all such approvals and there will be an annual review to guide its decisions and future plans regarding project spending.