Research Information Management and Technology Sub-Committee (RIMTS)

Meeting dates

RIMTS meeting dates
Meeting date Time Deadline for papers
13 October 2020 2–4pm 5 October 2020
9 February 2021 2–4pm 1 February 2021
27 May 2021 2–4pm 18 May 2021



The Research Information Management and Technology Sub-committee acts as the Research IT Board. It has responsibilities to both IT Committee (ITC) and Research & Innovation Committee (RIC).

1. In relation to Research & Innovation Committee: to provide expert advice and make recommendations on the following, both in response to direct referrals and arising from its own review:

i) to give strategic consideration to the management of information for enhancing the research mission of the University informed by new tools, technologies and developments (eg Open Science/Open Scholarship/Open Research);
ii) to facilitate the development of policy and support structures designed to ensure effective management of academic research data and records; and
iii) to maintain oversight of the strategy and implementation policy for the collection and organisation of data on outputs, impacts and research environment to meet the requirements of the Research Excellent Framework (REF) and those of other research funders (eg UKRI).

2. In relation to Research & Innovation Committee and IT Committee:

i) to review and agree priorities across all areas of research IT having regard for applications, systems and hardware infrastructure, taking account of the University’s Strategic Plan, its IT Strategic Plan and its Digital Strategy; and
ii) to recommend an annual plan for investment within this framework of agreed priorities and to keep it under regular review.

3. In relation to IT Committee:

i) to recommend, and where applicable, approve IT project initiation within the wider framework of agreed approval processes for capital spend and taking account of Value for Money;
ii) to monitor progress and expenditure on IT projects within its domain, receiving reports from associated project and programme boards;
iii) to review on an annual basis, the efficiency and Value for Money of IT services in its domain, receiving an update from IT Services and the Bodleian Libraries; and 
iv) to provide an annual report on research IT projects and activities to IT Committee, and to contribute to the ongoing development of the IT Strategic Plan.

At or before the start of each academic year, RIMTS will report to Research & Innovation Committee and IT Committee on ongoing and prospective projects. The planned portfolio of projects will be agreed by both committees, with Research & Innovation Committee taking responsibility for ensuring that projects are aligned with the University’s strategic goals and priorities for research, and IT Committee overseeing the alignment with overall IT objectives.

RIMTS is, subject to other guidelines, authorised by IT Committee to approve capital expenditure of up to £300,000 per project from the Board's notional rolling three year allocation from the IT development plan.  RIMTS will provide reports to the IT Committee on all such approvals and there will be an annual review to guide its decisions and future plans regarding project spending.


Members and attending officers

RIMTS membership
Name Position
Professor Patrick Grant Pro-Vice-Chancellor (Research) who shall chair the committee
Dr Abi Adams-Prassl One academic person appointed by the Social Sciences Division
Dr Sam Sneddon One person appointed by the Social Sciences Division
Professor Wes Armour One academic person appointed by the MPLS Division

Martin Edmunds

One person appointed by the MPLS Division

Professor Matthew Wood

One academic person appointed by the Medical Sciences Division
Tony Brett One person appointed by the Medical Sciences Division
Professor Jonathan Prag One academic person appointed by the Humanities Division
Dr Andrew Fairweather-Tall One person appointed by the Humanities Division
Amy Warner May One person from GLAM
Dr Michael Fraser Director of Infrastructure Services, IT Services
Mike Hutchinson Programme Manager (Research), IT Services

Dr Dai Jenkins

Head of Research Computing and Support Services, IT Services

Professor Moritz Riede

One (academic) IT Fellow who has been appointed by the Conference of Colleges

Dr Stephen Conway Director, Research Services

Dr Phil Clare

Deputy Director, Research Services (Knowledge Exchange and Engagement)

Dr Eugenio Barrio Research Information Manager, Research Services


Members are appointed for three years in the first instance, but appointments are renewable. Members are asked to provide a range of perspectives, ie divisional, departmental and users/non-users. Terms of office are staggered to avoid all appointments being up for renewable at the same time.

RIMTS has the facility to co-opt up to two persons for a year in the first instance, but renewable.

RIMTS will consult with other University bodies as required, for example the Research Computing Board.

RIMTS is expected to meet twice a term. In the interest of efficiency, business may be conducted between meetings with the agreement of the chair and members.

The quorum for meetings shall be four people, who are either members or administrative persons nominated by the four academic divisions. The members should be external to IT Services for the quorum to be satisfied.