Open Access Steering Group

The Open Access Steering Group is a collaborative group comprising Research Services, the Bodleian Libraries, OUP and the academic divisions. The Steering Group is where both the service providers of the Open Access Service and the consumers of this service are represented. Furthermore, the Steering Group aims to provide oversight and coordination on all matters open access, and to advise colleagues on priorities and key issues. The Steering Group is accountable to the Pro-Vice-Chancellor (Research) and Research & Innovation Committee, and generally meets six times every year.

2018/19 meeting dates

Date Time
Monday 24 September 3.30–5pm
Tuesday 4 December


Tuesday 8 January 3.30–5pm
Tuesday 5 March 3.30–5pm
Tuesday 14 May 3.30–5pm
Tuesday 2 July 3.30–5pm


OASG SharePoint site (for members only)

Dr Phil Clare
Dr Lotte Boon

1. To ensure REF Open Access policy implementation and compliance:

a. Advice on all elements of the Act on Acceptance campaign and maintenance of its profile across the University
b. Departments and divisions have the tools and training to monitor, in the first instance, engagement with the policy and in time, compliance with the policy
c. Adopt approach to recording exceptions to the policy
d. University level monitoring of engagement and compliance
e. List of OA contacts in departments and divisions are up to date

2. Monitoring changing sponsor requirements and helping researchers to meet these, keeping a watching brief on OA policies of the top 15 funders at Oxford, and providing advice on changing requirements, ways to comply, sources of funding

3. To advise the OA IT Programme Board on the system and related IT requirements of the Open Access service, eg Symplectic Elements and the Oxford Research Archive (ORA) or their replacements, their performance and enhancements, having regard for recommendations from the Open Access Priority Group and the Symplectic Elements User Forum

4. To monitor and advise on compliance with UKRI’s and COAF’s OA policies

5. To advise on information and training for researchers and administrative staff, eg Bodleian iSkills training sessions; other training; OAO website; subject librarian support services

6. To undertake advocacy and influence funders’ OA policies, including Research England, UKRI and COAF


Dr Phil Clare, Research Services [Chair]

Amy Warner May, Bodleian Libraries

Paul Layland, Bodleian Libraries

Jonathan McAslan, Bodleian Libraries

Sally Rumsey, Bodleian Libraries

Juliet Ralph, Bodleian Libraries

Kingsley Ugwu, Bodleian Libraries

Dr Sam Sneddon, Social Sciences

Tim Davies, Social Sciences

Martin Edmunds, MPLS

Becky Lumbard, Humanities

Claire Dalton, Humanities

Rachel Ives, MSD

Dr Deepa Nath, Biochemistry

Kirsty Allen, Research Services

Dr Eugenio Barrio, Research Services

Andy Redman, OUP

Secretary: Dr Lotte Boon, Research Services

List of site pages