Open Access Steering Group

The Open Access Steering Group is a collaborative group comprising Research Services, the Bodleian Libraries, OUP and the academic divisions. The Steering Group is where both the service providers of the Open Access Service and the consumers of this service are represented. Furthermore, the Steering Group aims to provide oversight and coordination on all matters open access, and to advise colleagues on priorities and key issues. The Steering Group is accountable to the Pro-Vice-Chancellor (Research) and Research & Innovation Committee, and generally meets six times every year.

2019/20 meeting dates

Date Time
Thursday 14 November


Tuesday 17 December 10.30–12noon
Thursday 23 January 3.30–5pm
Thursday 27 February 3.30–5pm3.30–5pm
Thursday 14 May 3.30–5pm
Thursday 2 July 3.30–5pm



1. To advise and seek views from Research & Innovation Committee on

a. changes to the University’s Open Access Publications Policy anticipating and reacting to developments in Open Access dissemination both nationally and internationally, to best serve the University’s constituent parts

b. the allocation policy for OA block grants to ensure funds are allocated equitably without resulting in overspends or underspends

c. the consequent long terms resources implications of meeting the University’s responsibilities

2. To ensure REF Open Access policy implementation and compliance by:

a. advising on all elements of the Act on Acceptance campaign and maintenance of its profile across the University
b. providing Departments and Divisions with the tools and training to monitor, in the first instance, engagement with the policy and in time, compliance with the policy
c. adopting an approach to recording exceptions to the policy and achieving compliance by other means, eg other Institutional Repositories
d. monitoring University level engagement and compliance
e. ensuring the list of OA contacts in Departments and Divisions is up to date

3. To undertake advocacy and influence funders’ OA policies, including UKRI and COAF, together with publishers’ OA policies

4. To monitor changing sponsor requirements and helping researchers to meet these, keeping a watching brief on OA policies of significant funders at Oxford, and providing advice on changing requirements, ways to comply, sources of funding

5. To advise the OA IT Programme Board on the system and related IT requirements of the Open Access service, eg Symplectic Elements and the Oxford Research Archive (ORA) or their replacements, their performance and enhancements, having regard for recommendations from the Open Access Operational Group and the Symplectic Elements User Forum

6. To advise on information and training for researchers and administrative staff, eg Bodleian iSkills training sessions; other training; OAO website; subject librarian support services



Dr Phil Clare, Research Services [Chair]

Amy Warner May, Bodleian Libraries

Beth Gibbs, Bodleian Libraries

Paul Layland, Bodleian Libraries

Jonathan McAslan, Bodleian Libraries

Juliet Ralph, Bodleian Libraries

Kingsley Ugwu, Bodleian Libraries

Tim Davies, Social Sciences

Rosie Collins, MPLS

Becky Lumbard, Humanities

Claire Dalton, Humanities

Jessica Antonio, Humanities

Rachel Ives, MSD

Dr Deepa Nath, Biochemistry

Kirsty Allen, Research Services

Dr Anne Mortimer, Research Services

Dr Eugenio Barrio, Research Services

Andy Redman, OUP

Secretary: Dr Lotte Boon, Research Services

1 Start 2 Complete
List of site pages